3 crucial processes healthcare organisations should automate

Not enough hours in the day, ongoing staff shortages, and software that doesn't quite align with your workflow, sound familiar? Many healthcare providers wrestle with these issues daily. Administrative tasks, in particular, often consume significant time and energy, time that would be better spent on delivering quality care.

Fortunately, more and more smart solutions are being developed to streamline administrative work through automation. This not only saves hours but also reduces frustration, freeing up space for what truly matters: patient care. In this article, we explore three key processes within healthcare organizations that are perfect candidates for automation. Let them serve as inspiration for optimizing your workflows.

1. Staff scheduling

Creating a staff schedule is a complex puzzle involving many moving parts, locations, qualifications, care requirements, time-off requests, and more. And when someone calls in sick? You're often back to square one, especially if you're still relying on spreadsheets.

That’s where automated scheduling tools built with low-code technology come in. These applications take all relevant variables into account and generate rosters automatically. If there's a last-minute change, the system offers workable alternatives based on availability and certifications.

Benefits:

• Automated planning that considers preferences, absences, and work sites.
  
• Immediate, relevant suggestions for unexpected changes or absences.
  
• Significantly less manual input.
  
• What once took hours can now be done in a minute.
  
• Easy to adjust and update.
  
  

2. Client intake and waitlist management

New client admissions and waitlist oversight are everyday realities in healthcare, but they're rarely straightforward. Electronic Client Records (ECRs) often lack the flexibility needed, leading teams to maintain separate Excel files, introducing delays and potential for errors.

A low-code application layered on top of your ECR can fix this. It integrates seamlessly without replacing core systems and automates both client intake and waitlist oversight.

Benefits:

• Fast, uniform intake procedures.
  
• Automated task management and clear notifications for all teams.
  
• Prioritization based on client status and needs.
  
• User-friendly tools that extend your existing ECR.
  
• Real-time waitlist insights that are easy to share with coordinators.
  
  

3. Mobile workforce administration

Mobile healthcare workers move between locations, which creates complex logistical and administrative needs, travel logs, expenses, approvals. This results in mountains of paperwork for both staff and HR.
A mobile low-code solution integrated with your HR system simplifies everything. Employees can log trips and submit expenses with a tap, while HR teams get structured overviews to validate entries quickly.

One real-world example is the app created by CoreCubes, which integrates seamlessly with AFAS. It enables field workers to manage their administration on the go, leading to substantial time savings and less frustration.

Benefits:

• Easy expense reporting via a mobile app.
  
• Store recurring travel routes and standard inputs, no more manual entry.
  
• Fewer errors.
  
• Up to 80% time saved.
  
• Bulk approval and processing by HR.
  
• Direct integration with payroll software.

Automation made simple with Low-Code

Automation isn’t just for large enterprises or manufacturing plants—healthcare stands to benefit immensely. At Blue Green Solutions, we create automation tools using low-code platforms. These are quick to implement, tailor-made for your processes, and integrate with the systems you already use.

By automating scheduling, waitlists, and administrative tasks, you reclaim valuable time for what really matters: quality care and attention for every patient.

Curious about what low-code automation could do for your organization? Reach out for a no-obligation consultation. We’re here to help you design smarter, more efficient workflows.

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