Meet Debby, your AI assistant that takes care of declarations in AFAS

Artificial intelligence is everywhere these days, including in low-code platforms. A standout combination in this space? Mendix and generative AI. This case highlights just how powerful that combo can be, with a smart solution we’re proud of: meet Debby.

Debby isn’t just any digital assistant, she’s exceptionally smart. Her job? To handle all expense claims within AFAS, effortlessly. Let us introduce her to you.

Who is Debby and what does she do?

Debby is built to understand declarations like no other. She ensures claims are entered accurately and automatically. Developed in collaboration with CoreCubes, who build tailored enhancements on top of AFAS, Debby extends the platform without altering its core. This means you can enrich your AFAS setup with exactly the features your business needs.

Debby handles your full stack of receipts, from travel and parking to hotel stays. She extracts the information and fills in the details automatically. That’s a massive time-saver for AFAS users. Not just for the employee submitting the claims, but also for the HR team. Here’s how it works.

How Debby helps AFAS end users

Imagine you're a healthcare worker on the road. You cover a lot of miles, grab lunch during meetings, attend conferences, and maybe take a train now and then. At the end of the week (or month), you finally sit down to process your stack of receipts. For every one, you manually enter the date, amount, category, purpose... the list goes on.

That’s where Debby steps in. You upload all your receipts in one go, and she scans them in seconds, auto-filling all necessary details for each declaration. All you have to do is review and submit. If anything needs changing, you can quickly and easily make adjustments.

Once submitted, your declarations are passed on to HR or finance, who only need to approve them. Because Debby fills out each field correctly, the data is immediately written to the correct cost centers in AFAS.

High accuracy with minimal errors

Not all receipts are easy to interpret, but Debby handles even those. Whether it’s PDFs or photos of paper slips, she reads them all. Thanks to Mendix GenAI, Debby is both intelligent and self-learning, making her highly effective even with tricky inputs.

Take a hospital parking ticket, for example. It might show the hospital’s name, a price, and “in-time” and “out-time”, without explicitly stating it’s parking. But Debby understands what entry and exit times imply and categorizes it correctly as parking expenses.

She’s surprisingly accurate, with a current error rate of just 5%. And because she keeps learning, that number continues to drop.

What’s next for Debby?

Debby is constantly evolving. The next big feature? Reviewing declarations. We’re training her to flag unusual or inconsistent entries based on historical and current data in AFAS. HR only needs to review anomalies, Debby handles the rest. And as we feed her more feedback, she keeps improving. More automation, less admin.

The future of Mendix GenAI

We’re only scratching the surface of what Mendix GenAI can do. From managing documents like order confirmations and packing slips, to creating and editing delivery schedules, our goal is to remove as much administrative overhead as possible. Not just in AFAS, but across systems like SAP, Exact, and more.

By helping organizations streamline processes, we reduce the manual load and accelerate digital transformation.

Curious what Debby and her AI teammates can do for you? Let’s talk. Because every team could use a Debby.

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